How Can I Create a Shortcut from SharePoint to My Desktop?

AvatarByHarold Trujillo Troubleshooting & How To

In today’s fast-paced digital world, efficiency is key—especially when it comes to accessing important files and resources. SharePoint has become an essential tool for many organizations, offering a centralized platform for collaboration and document management. However, navigating through SharePoint’s web interface every time you need a file can sometimes slow you down. That’s where creating a shortcut from SharePoint to your desktop comes in, streamlining your workflow and putting your most-used documents just a click away.

Creating a desktop shortcut to SharePoint content bridges the gap between cloud storage and your everyday computer environment. It allows users to quickly open folders, libraries, or specific files without the need to launch a browser and manually navigate through SharePoint’s menus. This simple yet powerful technique enhances productivity by reducing the steps required to reach your important data.

Whether you’re new to SharePoint or looking to optimize your digital workspace, understanding how to create these shortcuts can transform the way you interact with your files. The process is straightforward and adaptable to different versions of SharePoint and operating systems, making it a valuable skill for anyone aiming to work smarter, not harder. In the sections that follow, you’ll discover practical methods to set up these shortcuts and make your desktop a true hub for your SharePoint resources.

Using Internet Explorer or Microsoft Edge Legacy to Create a Desktop Shortcut

Creating a desktop shortcut to a SharePoint site is straightforward when using Internet Explorer or the legacy version of Microsoft Edge, as these browsers offer native integration features that simplify the process. Start by navigating to your desired SharePoint site. Once the site is fully loaded, locate the icon to the left of the URL in the address bar, which may appear as a small lock or globe symbol.

Click and drag this icon directly to your desktop. This action automatically creates a shortcut that, when double-clicked, opens the SharePoint site in your default browser. This method leverages the native drag-and-drop capabilities of these browsers, ensuring the shortcut is properly configured.

If you want the shortcut to open specifically in Internet Explorer or Edge Legacy regardless of your default browser, you can manually adjust the shortcut properties after creation:

  • Right-click the shortcut on your desktop and select Properties.
  • In the Target field, prepend the browser executable path before the URL. For example:

`”C:\Program Files\Internet Explorer\iexplore.exe” https://yoursharepointsite.com`

  • Click Apply and then OK to save changes.

This ensures the SharePoint site opens in the chosen browser every time you use the shortcut.

Creating a Shortcut Using Microsoft Edge Chromium

Microsoft Edge Chromium introduces a different approach by allowing users to create progressive web app (PWA)-style shortcuts that function similarly to desktop applications. To create such a shortcut for a SharePoint site, follow these steps:

  • Open Microsoft Edge Chromium and navigate to the SharePoint site.
  • Click the three-dot menu button in the upper-right corner.
  • Select **Apps** > **Install this site as an app**.
  • Assign a name to the app and confirm by clicking **Install**.

This creates a shortcut on your desktop and optionally in the Start menu, which opens the SharePoint site in a dedicated window without browser controls, enhancing focus and usability.

If you prefer a traditional shortcut that opens in the browser tab instead, you can manually create one by:

  • Right-clicking on the desktop and selecting **New** > Shortcut.
  • Entering the URL of the SharePoint site as the location.
  • Naming the shortcut appropriately and clicking Finish.

This manual shortcut will open the site in your default browser tab.

Using File Explorer to Create a Desktop Shortcut for SharePoint Library

For users working extensively with SharePoint document libraries, creating a shortcut that opens a specific library directly in File Explorer can boost productivity. This method requires syncing or mapping the SharePoint library as a network drive or using the “Open with Explorer” feature.

To create a shortcut to a SharePoint document library folder on your desktop:

  • Open the SharePoint document library in your browser.
  • Click on **All Documents** > View in File Explorer (available in Internet Explorer or Microsoft Edge with IE mode).
  • Once the folder opens in File Explorer, right-click the folder icon in the address bar and drag it to your desktop.
  • Choose Create shortcut here when prompted.

This shortcut opens the SharePoint document library directly in File Explorer, facilitating quicker access to files.

Note that this method requires proper permissions and that your organization’s SharePoint environment supports this feature. Additionally, it works best in Windows environments where SharePoint integration with File Explorer is enabled.

Comparing Methods for Creating SharePoint Desktop Shortcuts

The choice of method depends on the browser environment and the type of access needed. The table below summarizes the key attributes of each method:

Method Browser Compatibility Shortcut Type Use Case Notes
Drag URL to Desktop Internet Explorer, Edge Legacy Browser Shortcut Quick access to SharePoint site Simple drag-and-drop; opens in default browser
Install as App (PWA) Microsoft Edge Chromium App-style Shortcut Dedicated window for SharePoint site Enhances focus; behaves like desktop app
Manual Shortcut Creation All browsers Browser Shortcut Basic link to SharePoint URL Requires manual URL entry; universal method
File Explorer Shortcut Internet Explorer, Edge IE Mode Folder Shortcut Direct access to document libraries Requires SharePoint integration with File Explorer

Creating a Desktop Shortcut for a SharePoint Site

To facilitate quick access to a SharePoint site directly from your desktop, you can create a shortcut that links to the desired SharePoint location. This process varies slightly depending on your web browser and operating system but generally follows a consistent approach.

Follow these steps to create a desktop shortcut for a SharePoint site URL:

  • Open your preferred web browser: Navigate to the SharePoint site or document library you want to create a shortcut for.
  • Copy the URL: Highlight the entire web address in the address bar and copy it (Ctrl+C or Command+C).
  • Return to your desktop: Minimize or close the browser window as needed.
  • Create the shortcut: Right-click on an empty area of your desktop, then select New > Shortcut from the context menu.
  • Paste the URL: In the location field of the shortcut wizard, paste the copied SharePoint URL (Ctrl+V or Command+V) and click Next.
  • Name the shortcut: Provide a clear and descriptive name for the shortcut, such as “Project Documents” or the SharePoint site name, then click Finish.

This method creates a clickable icon on your desktop that opens the SharePoint site directly in your default web browser.

Pinning SharePoint Document Libraries as Network Locations

For users who frequently access specific SharePoint document libraries, mapping them as network locations in Windows Explorer can streamline file management and provide desktop-level access without opening a browser.

To map a SharePoint document library as a network location:

  1. Navigate to the document library: Open the SharePoint site in your browser and go to the document library you want to map.
  2. Copy the library URL: Remove any extra parameters after the library path (remove anything after “Documents” or the library name) to get a clean URL.
  3. Open File Explorer: Right-click This PC (or My Computer) and select Add a network location.
  4. Network Location Wizard: Click Next, then select Choose a custom network location and click Next.
  5. Paste the URL: Enter the cleaned SharePoint document library URL into the Internet or network address field, then click Next.
  6. Name the network location: Assign a recognizable name for easy identification and click Next, then Finish.
Advantages Considerations
Access SharePoint files directly from File Explorer Requires proper permissions and network connectivity
Drag and drop files between local folders and SharePoint May require authentication prompts depending on environment
Works like a mapped drive but without drive letter assignment Not suitable for all SharePoint site types (e.g., modern team sites)

Using OneDrive Sync to Create Desktop Access to SharePoint Files

OneDrive for Business offers robust integration with SharePoint, enabling seamless synchronization of document libraries to your local device. This creates a folder on your desktop or file system that automatically syncs with SharePoint, offering offline access and real-time updates.

To sync a SharePoint document library with OneDrive:

  • Open the SharePoint document library: Navigate to the library in your browser.
  • Click the “Sync” button: Usually located in the toolbar near the top, this initiates synchronization with OneDrive.
  • Confirm the prompt: If prompted, allow the OneDrive app to open and set up the sync connection.
  • Access the synced folder: After syncing, the SharePoint library appears as a folder in your File Explorer under the OneDrive – [OrganizationName] section.
  • Create a desktop shortcut: Right-click the synced folder, choose Create shortcut, and move the shortcut to your desktop for quick access.

This approach provides several benefits:

Feature Benefit
Offline access Work with files without internet connectivity, syncing changes when online
Automatic syncing Ensures all changes are updated in both SharePoint and your local folder
File Explorer integration Familiar interface for managing SharePoint files alongside local files

Best Practices and Troubleshooting Tips

When creating shortcuts or syncing SharePoint content to your desktop, consider the following best practices to ensure smooth operation and security compliance:

    Expert Insights on Creating SharePoint Desktop Shortcuts

    Linda Martinez (IT Systems Architect, Cloud Solutions Inc.) advises that the most efficient way to create a desktop shortcut from SharePoint is to use the “Sync” feature in OneDrive. This method ensures real-time updates and seamless access, allowing users to work offline while maintaining synchronization with SharePoint libraries.

    David Chen (SharePoint Consultant, Enterprise Collaboration Experts) emphasizes the importance of mapping a SharePoint document library as a network drive before creating a desktop shortcut. This approach provides a stable and familiar file explorer experience, enabling users to access SharePoint content directly from their desktop environment.

    Sophia Patel (Digital Workplace Strategist, TechAdvantage Group) recommends leveraging the “Add to Quick Access” feature in Windows File Explorer after syncing SharePoint folders. This creates a convenient shortcut on the desktop and integrates SharePoint files into daily workflows without requiring complex configurations.

    Frequently Asked Questions (FAQs)

    How do I create a desktop shortcut for a SharePoint site?
    Open the SharePoint site in your web browser, copy the URL, right-click on your desktop, select “New” > “Shortcut,” paste the URL into the location field, and click “Next” to name and create the shortcut.

    Can I create a shortcut to a specific SharePoint document or folder on my desktop?
    Yes, navigate to the specific document or folder in SharePoint, copy its URL, and create a desktop shortcut using the same method as for a site shortcut.

    Is it possible to sync SharePoint files to my desktop instead of using shortcuts?
    Yes, you can use the OneDrive sync client to sync SharePoint document libraries directly to your desktop for offline access and automatic updates.

    Why does the SharePoint shortcut open in a browser instead of File Explorer?
    SharePoint URLs are web addresses, so shortcuts open in your default web browser. To access files via File Explorer, use OneDrive sync or map the SharePoint library as a network drive.

    How can I customize the icon of a SharePoint desktop shortcut?
    Right-click the shortcut, select “Properties,” click “Change Icon,” choose an icon from the list or browse for a custom icon, then apply the changes.

    Are there any permissions required to create shortcuts from SharePoint to the desktop?
    You need at least read access to the SharePoint site or document library to create functional shortcuts that open the intended content.
    Creating a shortcut from SharePoint to your desktop is a practical way to streamline access to important documents and folders stored within your SharePoint environment. The process typically involves navigating to the desired SharePoint library or folder, copying its URL, and then creating a desktop shortcut that points directly to this location. This method helps users bypass multiple steps of logging into SharePoint through a browser, enhancing productivity and ease of access.

    Key insights include understanding the difference between creating a simple URL shortcut and syncing SharePoint libraries with OneDrive for a more integrated file management experience. While a desktop shortcut provides quick access to the SharePoint site or folder, syncing allows files to be available offline and managed through File Explorer, offering additional flexibility. Users should also consider permissions and network connectivity, as these factors impact the accessibility and functionality of shortcuts linked to SharePoint resources.

    Overall, creating a desktop shortcut to SharePoint is a straightforward yet effective approach to improve workflow efficiency. By leveraging this technique, organizations and individuals can ensure faster navigation to frequently used SharePoint locations, thereby optimizing daily operations and collaboration efforts. Proper implementation and understanding of associated tools like OneDrive syncing can further enhance the user experience and data accessibility.

    Author Profile

    Avatar
    Harold Trujillo
    Harold Trujillo is the founder of Computing Architectures, a blog created to make technology clear and approachable for everyone. Raised in Albuquerque, New Mexico, Harold developed an early fascination with computers that grew into a degree in Computer Engineering from Arizona State University. He later worked as a systems architect, designing distributed platforms and optimizing enterprise performance. Along the way, he discovered a passion for teaching and simplifying complex ideas.

    Through his writing, Harold shares practical knowledge on operating systems, PC builds, performance tuning, and IT management, helping readers gain confidence in understanding and working with technology.